When it comes to netiquette (Network label), it is not so easy to control how others perceive us, and yet it is even more important. Why? Because what you write and how you can use e-mail to determine if your mail is delivered, read, or-and responded that this answer is! In addition, there are many "pitfalls of the technology," which are easy to fall. Have you ever seen someone accidentally send an angry response or sensitive to a broad group of people using the "Reply All"?

And before you say to yourself "I already know" and stop reading this article, the fact that each of us could benefit from a few reminders on good use of electronic mail, and not just from a personal point of view, but also from a business perspective. If you are doing business on the Internet and e-mail to communicate with your customers, then this article is a must for you! You may already know most of these tips, but even the most experienced there are some rules you were not aware or who have fallen into the habit to break.

Think, write and think again.
Email is a static, one-way - unlike the channels of communication on-line, there's no way to get immediate feedback (from facial expressions or voice response) to see if we are effective, or even understood. So think twice before hitting the send button. Is there any chance that the recipient might misinterpret what you want them to understand? Does your thoughts behave or sudden anger? This message could inadvertently affect your reputation? The hastily written word may lack feelings and genuine emotion for you. You might be smiling as you type, but your note may find that mean-spirited or sarcastic. Remember: there is a person on the other end, not just a computer.

Use a subject line.
This is the first thing that your reader will see, use the space in order to help them understand the content of the message before even opening it. Using the same rule from above, type in a subject that concerns the message you 'shipment again, rather than leave this question blank. Without a subject line your note will probably be viewed as another piece of junk mail-not everyone will recognize that you are just starting your email address. Many Internet service providers (ISPs) filter out suspicious looking email, and a white is a big red flag about. Also, try to avoid the generic words like "Hello" or "Read this" to avoid the recipients of spam or virus software delete your message!

The beginning and end.
Always use a salutation, even though it is short. Start your message with "Hello" or "Hello" or "Hello ", what works best for the recipient, and whatever reflects your personality. Think about this: when you call someone on the phone, n 'you say "Hello" before telling them what you want? Send messages should not be different. At a minimum, address the email to the person.

N 'forget the end of your message! Always sign your messages with your name, and say "Thank" or "Sincerely ", or something else appropriate. You can even configure a signature in your e-mail program that automatically displays your information at the bottom of every message you send. For directions, the use of email programs for your help file and do a search for signature.

Protect your identity of the consignee use ":", "CC" and "BC" correctly.
There are a few simple rules of netiquette using the address fields of e-mail.

If your message is sent to a single person or an e-mail address, place it in the "A: ". This should be the person who is responsible for sending you a reply.

When your message is sent to more than one person and all recipients really need to know who else, it receives to all addresses in the "CC".

For messages sent to multiple recipients who have no real reason to know the names and email addresses of all those to whom it was sent to all addresses in the field" ; BCC: ".

(Some e-mail software requires at least an address to be placed in the To: field. Put your own email address in the "To:" if necessary .)

By default, all email program has limited land available in the BCC. If you do not see bcc in your program, check your file for programs directions.

Memory lend a hand.
In replying to emails, include a copy of the note that you have previously negotiated with the person on the topic, n 'just send a new one. I may get 50 e-mails every day who need an answer, and it is not always possible to memorize each 'conversation ' with each person. Please do not make your readers get through their "Sent Items" folder or email "trash" to refresh the memories!

Use the 'Read Receipt' sparingly.
In some cases, it 'essential for both sides to know that a message has been received. However, in normal day-to-day activities you should not ask for a receipt to read all the messages you send. It 'annoying for the recipient to click in the window every time they get your email. And it is an invasion of privacy. N 'forgotten just because they have received, it does not necessarily mean that they have read, receiving a read receipt does not, in fact, nothing more than prove that the message was received. And, for one day at communication, which is really necessary?

URGENT!
The boy who cried wolf. Do not send your messages as URGENT, or PRIOR. If your recipients continue to receive messages labeled that way, then eventually the red exclamation point, he loses 'efficiency-except to reinforce the importance YOU think you are. Retention of these messages to those who are of the utmost importance!

Avoid special formats.
For your daily messages, n 'use of e-mail color backgrounds, color fonts, fonts, images or other "rather" type formatting to your messages. Keep own-making it easier for the recipient to read and respond. It 'better to send plain text messages to ensure that everyone will be able to read them, because not everyone has set their email to receive emails html. You may be surprised to poor your note may look like someone posting their mail on a handheld computer or an old computer. Keeping your own e-mail, they will also load much faster for the recipient!

Do not SHOUT!
If you type in all capital letters, your reader will see what was screaming, or they think you were just too lazy to properly use text formatting. It is also difficult for the eyes - did you know that it takes longer to read something written in capitals than it does to read something that is properly formatted?

proof, check the spelling and the correct use of formatting.
Bad writing is a reflection on you! And the reader never forget the person who wrote a garbled message. SpellCheck will prevent most of the words wrong, but we must always a proof of your e-mail in case you have written the wrong word (which was spelled correctly). For example, the month and butterfly, and where were all trying to correct a spellchecker program. Using capital letters, punctuation and formatting. Pause when your paragraphs about changes, or if they are too long. N 'excessive use of formatting (too much fat, too many exclamation points and question marks, etc.) Too much of anything will make your message difficult to read. You want your message to be easily readable and understandable. Reread it to ensure that sense, and never assume the reader knows what you mean, it still leaves for them. The time of the evidence and spellchecking is minimal in relation to the impression that you do if you don 't take time.

Take the time to send a reply.
Even when someone emails you something that does not require a direct response, follow-up with them in a timely manner just to let them know that you received their message. It's amazing how people will often ask for advice, and no answer with a short "thank you" when they receive their response. A simple message sender is sufficient. And it helps them know that you do not receive it didn 'simply stuck somewhere in cyberspace.

If they didn 'request, n send!
No matter what you think may be acceptable, you can not e-mail someone about your product service without their permission. At least they will not ask you to send an email, or that you have already done business with them, then it is illegal to send an e-mail, period. Any recipient can easily send your message to the provider and you report to the sending of unsolicited e-mail (SPAM).

The report would result in the immediate removal of all your websites or email address for most servers. Then you join the list of "banned shippers," meaning that the servers would not allow all messages attached to your domain name to be received by their customers, people to whom you send your messages.

You may wonder, "but I get e-mails every day about the products services I didn 'information on request." Sending unsolicited e-mail (SPAM), in nature, such as speeding. Lot 's people do, but it is against the law, and no matter how long you can go out with her, you agree to get caught!

Compress, Compress, Compress!
If you send an e-mail with several large attachments, it is better to send them into some separate e-mails, so as not to send a document that is too large to be still open. Or, you can try to compress your messages in a zip file. This is not to reduce the size pictures much, but it works fine for text, spreadsheet and program files. It's very easy to make, and make your file size much smaller, and to the recipient much happier. See www.winzip.com (for those on a PC).

Jokes as hints.
If it seems too good to be true, it probably is. Do not forward anything that is sent to you. We have all seen-mail chain letters that promise if you impatience x number of people you 'have paid or you going to win something, or you will be happy forever. It 'all a hoax, a scam, and the only result is a very large number of e-mail transmissions that slow all servers across the country. If you receive one of these e-mails from a friend, respond to them (in a nice way), and explain why this isn 'true, or to ask them to stop sending them to you.

Virus virus or advice?
Many viruses are spread by e-mail masquerading as warnings about a virus! If someone sends you a virus warning, which typically contains instructions on how to remove a virus from your computer ... Google.com to verify that the virus before doing anything. Chances are, it 'also was a hoax, and if you just delete "bad file" from your computer, you ' re actually need to remove a crucial element of the system!

Wow, that was a lot of information to take in at the same time, but I congratulate you for this service and pasting reading the entire article. Please share it with your family, friends and colleagues.

About the author: Angela Nielsen
is president of NCI Media Group, an award-winning development company Web sites located in San Diego, California. To learn more about Angela Nielsen, and NIC media visit nicmedia.com or call directly to the 888 NIC Media. Copyright 2005 by Angela Nielsen Media Group and NIC